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Executive Assistant

  • Executive Assistant |
  • London, England |
  • Permanent | £35000 - £42000 per annum

Executive Assistant (legal team)
£35k – 42k, pro rata
6 months maternity cover initially

Excellent opportunity for an exceptional Executive Assistant looking for their next challenge. Based in easily accessible central London, our client is a prestigious industry body operating in the medical sector. The successful candidate will be tasked with providing administration support to the legal team, acting as a first point of contact for queries and resolving them where possible.

Reporting to the Legal Director and Company Secretary, the Executive Assistant will need to have experience of working with senior board members and possess the ability to interact with individuals at all levels.

Responsibilities include:

  • Creating, improving and maintaining filing systems and databases
  • Handling other administrative processes and providing administrative support where appropriate to support cross-functional projects
  • Creating, amending and formatting documentation (principally Word, Excel and PowerPoint documents)
  • Managing the Legal Director and Company Secretary’s and the legal team’s calendar, including arranging meetings, conference calls and travel
  • Responding to enquiries to the legal team including monitoring email, website enquiries, voicemail and other correspondence, and keeping abreast of all priorities and events, and handling routine correspondence and queries as far as possible
  • Managing the organisation and co-ordination of key meetings
  • Reviewing contracts and terms and conditions and making/co-ordinating changes where needed (with supervision/support if necessary)
  • Processing and filing accounts for the Legal function in general and reconciling and submitting monthly expenses

The successful Executive Assistant will be articulate and switched on, with a polished and professional manner.

Skills and experience required:

  • Ability to meet deadlines and prioritise, with successful experience of working on a range of simultaneous challenging responsibilities
  • Excellent communication skills, both written and verbal, preferably with experience of report writing
  • Experience of providing support for a Legal team
  • Experience of, and competency in, financial management including setting and managing to a budget and monitoring spending rates
  • Ability to work effectively as part of a team and suggest ways of improvement
  • Experience of organising small scale events
  • IT literate, with proficiency in Microsoft Word, Excel, and PowerPoint

An individual with exceptional organisation abilities will thrive in this fast-paced role. To apply, please send over your most recent CV.

Please only apply for this role if you meet the essential criteria outlined. Due to the high volume of applications, we are not able to respond to each individual applicant and you will be contacted only if you have been shortlisted for this role. It can take five working days for us to read your CV so please wait to hear from us in regards to whether we will taking your application further. Spotlight Recruitment is an equal opportunities employer and all applications will be judged according to an equal opportunities policy. Thank for your interest in Spotlight Recruitment.